Features / Billing
Billing that runs itself, in Canadian dollars
Nestlings generates recurring invoices per child, applies your GST/HST rate automatically, and tracks cash, e-transfer and cheque payments in one ledger, so families pay you the way they do today. Chasing fees stops being a second job.
Recurring plans
Set each child’s plan once — weekly, biweekly or monthly — and invoices generate themselves on schedule.
GST/HST handled
Set your program’s tax rate and it’s applied to family invoices automatically. Everything is in Canadian dollars, because your program is.
You keep your payments
Families pay you directly, however you collect today. Nestlings never handles tuition money and takes no cut of it.
Cash, e-transfer & cheque
Record each payment against the invoice so your books stay complete in one place, and parents can see their balance in the app.
Made for Canadian childcare, not adapted to it
Most childcare billing tools are American products with a currency toggle. Nestlings starts from the Canadian reality: CAD pricing, GST/HST as a first-class setting, e-transfer as a normal way families pay, and receipts parents can use at tax time. Day homes bill a handful of families; centers bill dozens on different plans — the same system handles both.
Invoices live alongside everything else about the child, so the provider dashboard shows attendance, family contact details and outstanding balances in one place — and a payment reminder is one message away, in the thread the family already reads.
Clear for families, too
Parents see their invoices and payment history in the same free app where they follow their child's day. No separate billing portal, no mystery balances — just an invoice, what it covers, and a pay button — and paying takes about thirty seconds.
How childcare billing works
- 1Create reusable plans for common schedules, such as full-time monthly or part-time weekly.
- 2Attach the right plan or custom line items to a child and generate the family invoice.
- 3Send the invoice to the family, then track cash, cheque or e-transfer payments in one ledger.
- 4Review balances from the dashboard instead of reconciling a spreadsheet at the end of the month.
This keeps billing close to the operational record. If a family asks what a charge covers, staff can see the child, plan, invoice status and payment history without switching systems.
Billing FAQ
Can I accept e-transfer, cash and cheque?
Yes. Families pay you directly the way you collect today, and you record each payment against the invoice. Nestlings does not process tuition payments or take a cut.
Are parents charged for the app?
No. Parents use Nestlings for free. The childcare program or agency pays for the provider workspace.
Works for day homes, centers and agencies
A family day home often needs simple recurring invoices and an easy way to mark e-transfer payments received. A center may need multiple plans, more families, more staff visibility and a cleaner way to track open balances. Nestlings supports both without making the small provider work through enterprise billing screens.
Agency billing works differently. A family day-home agency can pay for the network while each home operator runs their own daily workspace. That keeps the commercial relationship with the agency, while the operator still manages children, parents, attendance and records for their own home.
Parents see a clear invoice history in the app they already use. Providers get one place to see what was billed, what was paid and what still needs follow-up.